Owner's checklist
Is your building federal-ready?
Owners who can produce this material quickly respond to solicitations well. Owners who start assembling it after a requirement is published usually run out of time.
Property fundamentals
- Rentable and usable area, with the measurement standard used
- Contiguous available space by floor, with floor plans
- Current and projected availability dates
- Ownership entity, title status, and any encumbrances
- Current SAM registration status for the ownership entity
Building systems and condition
- Age and condition of HVAC, electrical, plumbing, and elevators
- Roof age and warranty status
- Capital improvements completed in the last five years
- Backup power and telecommunications capacity
- Recent third-party condition assessment, if available
Compliance and life safety
- Accessibility assessment against current standards
- Sprinkler and fire alarm coverage and inspection records
- Seismic documentation where applicable
- Environmental reports and any open items
- Certificate of occupancy and current code compliance
Security posture
- Access control and visitor management capability
- Perimeter setback and vehicle approach conditions
- Camera coverage and monitoring arrangements
- Ability to provide a dedicated or controlled entrance
- Loading and mail-handling arrangements
Site and access
- Parking count, including reserved and visitor spaces
- Parking ratio per 1,000 RSF
- Public transit options and walking distance
- Proximity to existing federal facilities
- Zoning and any use restrictions
Ownership readiness
- Position on funding tenant improvements amortized into rent
- Comfort with a 10–20 year term structure
- Lender consent requirements for a long-term lease
- Decision-making authority and turnaround time
- Counsel experienced with government lease documents
Locato CRE · Landlord-side federal leasing advisory · Nothing in this checklist constitutes legal advice or a representation of leasing outcomes.